Virtual Mailbox
March 1, 2023

Best Virtual Mailbox Services: Find Your Ideal Solution

First of all, let’s just make sure that we are all on the same page. So, what exactly is a Virtual Mailbox Service? And, of course, what are the benefits of using one?

Unsplash

What is a Virtual Mailbox?

Having a digital mailbox, or virtual mailbox, allows you to receive mail without having to go to the physical mailbox address or without having to be in one place at all!

That is, you can get all your mail scanned, converted to digital format and sent to you anywhere in the world, either through a mobile application or an online mailbox, so you can simply continue to focus on handling the flow of mail from any location around the world. 

This includes not only paper mail but also larger packages. Of course, there are a number of different additional features and services that each particular company offers.

Features and Services

Basics: Not every virtual address or mailbox service provider offers the same features, packages and services.

Depending on your provider, you might have additional services, such as

  • the temporary storage of your physical mail
  • local pickup availability
  • mail recycling
  • mail shredding
  • junk mail filtering, and
  • mail forwarding (having your mail forwarded to your current location, wherever that may be for the moment.)

Pricing: It goes without saying that the price per month varies as well, from, say, about $10 to $20 per month for a more basic virtual business address to about $65 or $300 for a comprehensive mail handling package. This might also include options for receiving your global mail, free package storage or mail forwarding services depending on the company's focus.

With all this in mind, let’s now look at some of the best virtual mailbox service providers and what they can offer you. After that, we also have a word or two to add about the benefits and how these relate to the different options provided here.

#1 Thatch

trythatch.com

Thatch is a great option for content creators, digital nomads and teams working together remotely. With Thatch, you get a real business address as your virtual mailing address, with all your mail scanned for free at secure facilities and sent to you as a high resolution PDF, as well as a full-text search for your scanner mail. Thatch is made for high volume receivers. Most companies have a very low price and are looking for users that will never use the service. Thatch is built for the power user. 

Your mail and packages can be forwarded to your current location. If your business is expecting to deal with large amounts of mail and you simply wish to have the option to forward, discard and also search your mail, this is a great option. This is also a great option if your work involves a high incoming mail rate.

Their mail and package forwarding services allow you to purchase all your favorite US products and send them to your location. This is very useful if you regularly purchase items listed as unavailable outside of the US.

There are currently facilities in the states of California and Texas.

What they offer:

  • unlimited inbound mail
  • 100 pages of open and scan per month
  • Searchable mail
  • Prestigious business addresses
  • Integrations with Dropbox and Box for additional storage options
  • Unlimited online storage
  • mail forwarding
  • mail recycling
  • mail shredding

Cost: from $45/month to $60/month

The basic Virtual Mailbox offers you unlimited mail and scans. The more advanced Bundle option offers you a free fax number and a team inbox, all integrated into your business solution.

#2 Anytime Mailbox

anytimemailbox.com

Anytime Mailbox is a great option for international travelers, clients and consumers. With this virtual mailbox provider, you get a huge variety of real physical street address options, including internationally.

What if, just as an example, a large part of your target market lives in another country and is more likely to send physical mail to a location closer to them? What if, on the other hand, you would like to be able to purchase products only available in another country and have them forwarded to your current location?

From Africa, Asia, Australia and Europe to the United Kingdom and even the United Arab Emirates, you can choose the ideal location for you or your business.

You can have your mail forwarded to another location anywhere in the world, or if you prefer, you can also pick up your mail locally for a small additional fee. You can also use their app available from the App Store or Google Play.

What they offer:

  • mobile app
  • mail forwarding
  • mail recycling
  • mail shredding
  • check deposits
  • international locations
  • unlimited cloud storage

Cost: prices vary considerably depending on the location, from, say, $5.99 or $9.99 per month in some locations, with various additional standard features for each location. It would be best for you to take a look at your preferred location on their website.

#3 Post Scan Mail

postscanmail.com

PostScanMail is a very affordable option for individuals and travelers. You get a web mailbox, that is, a virtual mailbox address, which can also be accessed through the mobile app available from the App Store or Google Play.

This could be an ideal way for you to receive the packages you order through Amazon, DHL and FedEx.

A considerable advantage is that there are currently more than 600 locations to choose from, which is particularly appealing considering that you are free to pick up your mail and packages in person. Among the many locations they offer, they currently include several international locations in selected cities in Asia and Europe.

Suppose you regularly receive and forward multiple packages from multiple companies. In that case, you could also choose to take advantage of their package consolidation feature to have all your mail forwarded together as one single package.

What they offer:

  • mobile app
  • mail forwarding
  • mail recycling
  • international locations
  • local pickup

Cost: from $10/month to $30/month

The Starter option will allow you to receive 30 items for a single recipient but without any free scans. The Standard and Premium options will allow you to receive 60 and 120 items with 10 and 20 scans, respectively, for multiple recipients.

#4 Traveling Mailbox

travelingmailbox.com

Traveling Mailbox is an excellent mail scanning and mail forwarding service for travelers of all kinds. You get a custom built mobile app available from the App Store and Google Play. You can handle your digital mail and easily send your documents to your online Dropbox, OneDrive or Google Drive folder.

What they offer:

  • mobile app
  • mail forwarding
  • mail shredding
  • check deposits
  • unlimited cloud storage

Cost: from $15/month to $55/month

The Basic Plan includes 35 scans per month with three recipients, whereas the Extended Plan and Small Business Plan include 80 and 180 scans per month and 5 and 10 recipients, respectively.

All options include free mail shredding and unlimited cloud storage. If all you need is a virtual mail service without any complications, this could be one of the cheapest virtual mailbox services for you to think about.

#5 Earth Class Mail

earthclassmail.com

Earth Class Mail is a great option for businesses and individuals alike. Your mail will be sent to you as a high resolution PDF file. You get one of the best virtual business addresses with the option of a PO Box.

And one of the best parts is that, yes, there is a mobile app that you can get from both the App Store and Google Play, and with which you can easily view, forward and even search your mail. Another feature is linking your data to Dropbox, Google Drive and Xero, among others.

What they offer:

  • mobile app
  • mail forwarding
  • mail recycling
  • mail shredding
  • mail storage
  • check deposits

Cost: from $19/month to $79/month

The Personal MailBox option is valid for one recipient with only one location available in the state of Oregon. The Shared MailBox and Premium Mailbox options give you added features with 20 recipients and a choice of more than 80 locations for the Premium package. All plans include 50 pieces of mail per month as well as a 30-day physical mail storage option.

#6 Business Anywhere

businessanywhere.io

Business Anywhere is a great option, particularly for those looking for unlimited scans or large quantities of mail. In addition to their standard virtual mailbox services, they also offer registered agent services and even notary services. That is, you can register your limited liability company (LLC) in the states with the business address they will provide. You can also have your documents notarized remotely. And all of these services are combined with your standard mail handling and mail scanning services.

Note, though, that they currently offer only four locations delivered to UPS Store locations. This will not act as a business address for google, amazon, IRS and other needs. They have locations in the states of Arizona and Florida and that there is also no app to use nor check depositing services included.

What they offer:

  • mail forwarding
  • unlimited scans
  • registered agent services
  • remote notary services

Cost: from $20/month to $65/month

With the standard Package One opinion, you get two mail recipients, and with the Package Two and Package Three options, you get 5 and 20 recipients, respectively.

#7 Virtual Post Mail

virtualpostmail.com

VirtualPostMail offers excellent deals for a real street address, that is, a physical address, and some useful features for digital nomads, expats and others alike.

An account with Virtual Post Mail will be easy to set up for yourself, with no setup or cancellation fee if you discontinue your trial. Another point worth mentioning is the free registered agent service provided as part of the business solutions. This great combination would save you a lot of hassle.

As yet, the company only has a limited number of locations in selected states, such as California, Florida and Nevada. There is also no app.

What they offer:

  • mail forwarding
  • mail storage
  • mail shredding
  • check deposits
  • registered agent services

Cost: from $20/month to $90/month

With the basic Starter option, you get ten free scans per month and up to 150 free scans per month with the more comprehensive Premium option.

Bonus recommendation

IncFile

I include IncFile here because even though they are not among the leading virtual mailbox companies, they offer several different services, including virtual mailbox services and LLC registration services. They offer locations in almost all states, but sadly, there are no international locations or local pickup availability.

What are the benefits of a Virtual Mailbox?

Unsplash

Scanned Mail: You get the benefits of having a permanent physical street address for yourself or your incoming mail, together with the flexibility of having all your mail sent to you digitally so that it can be handled while you are on the move.

Privacy and security: It goes without saying that this kind of service brings added privacy to your mail handling since you will no longer have to use your physical street address or have one of your friends or family receive your mail. In a world where more and more of us are working from home, either from the comfort of our coach or as digital nomads, world travelers and the like, having one of the best virtual mailboxes will bring you added safety, privacy and ease of mind.

Business Appeal: Another clear benefit of a virtual mailbox is the professionalism that it brings to your business. It may prove to be the perfect distinctive feature you want to add to your company image and, of course, your business card! It almost feels like having a virtual office. Bear in mind that many of the companies listed here also offer online check deposits, meaning you can process your regular payments with much less hassle.

Staying Abroad: At the same time, this kind of service can also be used by individuals, and in particular by expats and others traveling, living and working abroad. If you are in the frequent-flier category, perhaps you should seriously consider these postal mail scanning services.

Conclusion

Unsplash

When comparing these options, you might feel tempted to focus more on the monthly fee. However, it is good to remember the features that would benefit you most, whether it is additional services such as check deposit services or just the basic physical mailing address. 

If you feel that a digital mailbox service would benefit you, the details provided here will help you find the right virtual mail service provider for you.

Recommended Reading:

Start For Free. Begin Your Next Business Chapter

Free 30 day trial  •  No set-up costs  •  Cancel anytime

Continue reading