So you want to send a certified letter but dont know where to start. Its confusing and you may not know what you are actually getting out of the service for filling out the PS Form 3800 (sounds fun, right?).
Want an easier way of doing things? Try thatch, you can have us print and mail all your letters. Certified, Registered, anything. Learn how to write a letter online, its easy!
A certified letter is a regular letter with an extra attachment, that PS Form 3800 I mentioned. It looks like this below.
So there is really nothing different between writing a certified letter and a regular letter, except for filling out that form and paying extra for the service.
Why people want to send certified letters
Certified letters are mostly used for important or sensitive documents like legal notices, contracts, and official correspondence. If you want your recipient to perk up when they receive the letter, a certified letter is the way to go. It shows you mean business. I would argue more so then sending a letter in a UPS or Fedex Envelope because sending these out are more time consuing and there is a general perspection that if its sent certified it is sent for a legal purpose.
By the way, you want to know how to make sending certified letters super easy? Just upload your document as a PDF to Thatch. That's it. We will print out, fill out the form, and give you the tracking number. Its way easier than finding a PS Form 3800 at the post office, waiting in line, handing it to the postal worker and getting your receipt. If you think about it, sending one certified letter will probably take you at least an hour. This is why its not done widely, except with Thatch!
If you need to send a certified letter yourself, here's a step-by-step guide.
Check out our article on the details of the cost of a certified letter
- Certified Mail - starting at $4.15 + postage
- Registered Mail - startign at $15.25+ postage
- Certified Mail with return receipt - an extra $3.35 on top of postage and certified mail
- Certified Mail with electronic return receipt - an extra $2.10 on top of postage and certified mail
There are abunch of other services, but these are the main ones.
If you need a signature as proof of delivery, certified mail services with a electronic return receipt is your best option.
When writing the letter, don't forget the basics and include the following information:
- Your name, address, and contact information
- The recipient's name, address, and contact information
- The date
- A subject line that clearly states the purpose of the letter
- The body of the letter, which should be concise and to the point
- A closing line that thanks the recipient for their attention to the matter
- Your signature
Writing a certified letter is sometimes annoying, but it can be a simple process once you've done your 10th or 20th mailing. Make sure to choose the right delivery method, writing a clear and professional letter, prepare your envelope, fill out the PS Form 3800, pay for delivery, and send the letter. Now you can rest easy, you can ensure that your important or sensitive documents are delivered in a safe and secure manner.