Getty Images/ Canva
Do you feel overwhelmed by all the paper mail you get every day? Would it be easier to deal with your bills and statements online, no matter where in the world that might be? Then the virtual mailbox is for you!
The virtual mailbox services offer a modern solution to traditional mail, allowing users to view and manage their mail online. And the best part? Many providers offer a free trial to test the service before committing to a long-term agreement.
In this blog post, we'll explore the benefits of virtual mailbox service and highlight some of the best providers that offer a free trial. Get ready to say goodbye to physical mail headaches and hello to a more efficient way of managing your mail.
#1 Thatch
Thatch is a digital hub for physical mail, fax, phone, and text services, allowing businesses to have all their client & team communication in one place.
The virtual mailbox service offers a comprehensive package that includes phone & SMS services for seamless collaboration and customer support, a virtual mailbox to streamline email management, and fax services for the secure receiving and sending of faxes.
With all these features, customers can easily track and manage their communications efficiently and securely.
Features of Thatch
Full-Text Search
Studioroman/Canva
No more scrolling through endless conversations to find what you're looking for - this feature is like having a personal assistant that retrieves all the messages you need in the blink of an eye. It significantly accelerates finding and accessing messages, making it easier and more efficient.
Chain of Custody
With this feature, you will have complete access to your mail receipt history, providing detailed information about delivery dates, scanning dates, and upload dates for all your mail. A helpful feature for resolving any disputes or issues!
Real Business Address
These physical mailing addresses are valid for business registration, credit card applications, and receiving packages from major carriers like USPS, FedEx, and UPS.
Top-notch Security
Thatch offers a highly secure mail service that protects your personal information through end-to-end encryption. This means your mail is scrambled during transmission and can only be accessed by the intended recipient. It's worth noting that Thatch is HIPAA, PCI, SOX compliant, and SSAE-18 compliant.
Free Trial Details
Thatch offers a 14-day free trial when you sign up for an account and provide your email and phone number. The trial gives access to all its features and allows you to fully explore the platform's capabilities.
Pricing
Thatch's price structure is plain and simple. The cost of starting with mail delivery and scanning is $45. They also offer a $60 bundle plan with a phone system, virtual mailbox, fax number, and team email.
Pros & Cons of Thatch
Pros
- It has a user-friendly interface that is easy to navigate, even for beginners, which makes it easy to quickly get started with the platform and use its features without a steep learning curve.
- The platform lets you personalize your workspace to suit your preferences and requirements. As a result, you can adapt their workflow to their specific needs, facilitating task management and collaboration with team members.
- They have a dedicated team to answer inquiries and fix difficulties immediately. This guarantees you can address queries on the spot while using the platform.
Cons
- While Thatch is a comprehensive and user-friendly project management platform suitable for businesses of all sizes, it may be ideal for small to medium-sized businesses than large enterprises, which often have more complex requirements.
#2 Snap Mailbox
snapmailbox.com
SnapMailbox was founded by “serial entrepreneurs” who wanted to make mail more accessible and secure. The company was officially established in 2017 and has become the go-to digital PO box service for many businesses and individuals. The company's mission is to provide a secure, private, and easy-to-use platform allowing users to access their mail anywhere in the world.
Features of Snap Mailbox
Unlimited Cloud Storage
Scan mail and save it indefinitely while benefiting from advanced search capabilities with OCR technology. This means avoiding concerns about storage limitations or deleting older emails to make space for new ones.
Remote Check Deposits
You can quickly and easily deposit checks into your account without ever leaving the comfort of your own home. All you need to do is take a picture of your check with the app and send it off - they'll handle the rest.
Real Street Addresses
This means that if you're an individual who works remotely or a small business looking to expand into new markets and regions, you can easily set up a virtual address that looks professional regardless of your location.
Free Trial Details
Snap Mailbox offers a 30-day free trial, where you can experience all features of their virtual mailbox service without committing to a subscription. To get started, simply create an account and provide your card details. You won't be charged until the end of your free trial period.
Pricing
The digital mailbox provider offers a variety of pricing plans to suit different needs. Their basic plan starts at $29.99/month or $299/year and includes 120 mail items per month, 20 open & scan requests, unlimited junk mail shredding, and unlimited mail forwarding.
Pros & Cons of Snap Mailbox
Pros
- Encourages you to adopt eco-friendly practices by providing digital alternatives to traditional mail services, which reduces paper waste and promotes a paperless lifestyle.
- Their customer support team has received numerous compliments from customers for their prompt and amiable assistance. Their high level of responsiveness and friendly demeanor has left a positive impression on many clients.
- Snapmailbox has an IOS app that allows you to access their messages on the go. The IOS app is user-friendly and offers a convenient way to stay connected with contacts while on the move.
Cons
- Its customer support is only available on weekdays. This means that users who encounter issues or have questions on the weekends or holidays may have to wait until the next business day to receive assistance. This limited availability of customer support can be inconvenient for users who require immediate assistance, particularly in urgent situations.
- A limited coverage area could result in delays or interruptions in message delivery, causing inconvenience to users in areas with poor coverage.
#3 Sphere Mail
spheremail.co
SphereMail is a cutting-edge decentralized virtual office and smart mailroom management solution founded in 2011 by its current CEO. The company rolled out SphereMail to new customers starting in mid-2017 and, since then, has been providing automated access to postal incoming business mail and packages. With their revolutionary cloud-based software platform, this virtual mailbox provider simplifies mail management at executive business centers and coworking spaces.
Features Of Sphere Mail
Virtual Phone
This makes it easy for people looking for a cost-effective way to manage their incoming calls from anywhere in the world. It eliminates the need for additional office hardware while providing businesses with a better way to stay connected no matter where they are located or traveling.
Live Answering / Receptionist Service
Access a professional answering service for their business without hiring an actual receptionist. With this feature, customers can save time and money while providing excellent customer service.
Notarize Online
You can also notarize documents online with notaries available 24/7 by computer, tablet, or smartphone. Notarizing documents online is simpler, smarter, and safer than ever before.
Free Trial Details
It requires users to register for a demo and a free trial, and they must wait up to 24 hours for a representative to respond.
Pricing
The pricing of this virtual mailbox depends on the number of users and starts at $6 per user/month for 1-50 users, $5 per user/month for 51-100 users, and $4 per user/month for 101+ users.
Pros & Cons of Sphere Mail
Jacob Lund/Canva
Pros
- It has a streamlined and user-friendly interface makes it easy to manage your mail online. Users can view their mail, filter messages, and forward or request mail delivery with a few clicks.
- Their customizable pricing structure ensures that businesses only pay for the needed features. This can result in significant cost savings compared to traditional mail management solutions with bundled features that companies may not require.
Cons
- It has an out-of-date FAQ page that can be incredibly frustrating for customers looking for answers to their questions, as they may not find the information they need. Furthermore, an outdated FAQ page can lead to confusion and misinformation if it contains incorrect or outdated information.
- According to some reviews on Capterra, one potential drawback of Sphere Mail is its functions can be challenging to locate and use. Some users have reported difficulty finding and using specific features, which may cause frustration and inefficiency in their mail management.
#4 US Global Mail
usglobalmail.com
Based in the United States and founded in 1999, the company was one of the first to offer international mail forwarding services, allowing customers to manage their postal mail from anywhere in the world.
In addition to its core business of virtual mail management, US Global Mail has since expanded its services to include document scanning and delivery, package tracking, financial service, virtual mailboxes and more. The company prides itself on delivering exceptional customer service and offering products tailored to its customers’ needs.
Features of US Global Mail
Mail Scanning
They provide mail scanning services for customers who require electronic access to their postal mail. Professional and experienced staff members do scanning, and each scan is safely kept in the customer's account. Customers may use the US Global Mail website or mobile app to swiftly and easily access their vital papers.
Online Mail Access
Users can view the contents of their mailbox, open and read digital copies of their mail, forward documents and packages, issue payments directly from their accounts, and even track and manage shipments. With US Global Mail's online access feature, customers have 24/7 access to all their mail.
Package Storage
Users can access free package storage at the postal facility for up to 12 months. This means customers no longer have to worry about returning home just in time for package delivery.
Free Trial Details
To get started with your free trial, simply go to US Global Mail's website and choose which plan you'd like to try out. You'll then be asked to provide some basic information about yourself so that they can set up your account. Once that's done, you'll have full access to their virtual mailbox services for 30 days at no cost.
Pricing
They offer two different pricing plans to meet the needs of individuals and families. The individual plan is $19.99 per month, billed annually, and includes up to 80% off shipping rates, a free check deposit, and 90 days of free storage.
Pros & Cons of US Global Mail
Pros
- With plans starting at just $9.95 a month, you can get access to all of the features US Global Mail has to offer without breaking the bank. You can also choose from several different packages depending on your needs, so you'll always be able to find something that fits within your budget.
- Free check deposits make it easy to stay on top of all your accounts worldwide. With no fees or extra costs, it's an affordable way to manage your finances without ever having to stand in line at a bank branch or worry about checks being lost in the mail.
Cons
- The absence of a live chat feature for customer support can pose a challenge in promptly and conveniently resolving customer inquiries. As a result, customers experience extended waiting periods before receiving responses to their questions.
#5 USA 2 Me
usa2me.com
USA 2 Me is a parcel and mail forwarding service that has been helping customers shop in the United States since 2024. The company is based in Houston, Texas, and specializes in shipping items to customers worldwide. Since its founding, USA 2 Me has become a trusted provider of international mail services, offering customers various options such as forwarding packages, mailbox rental, document exchange, virtual mailbox and more.
Features of USA 2 Me
Package Forwarding
Ship goods to 190+ countries in as little as two days. making it a convenient solution for shopping on international websites. Customers can order products online from global retailers and ship their purchases directly to their homes.
Personal Shopper Service
If you want to buy something but it's unavailable in the US, USA2Me offers a personal shopper service where they will purchase the item for you and ship it directly to your virtual or permanent address.
Online Mail Inventory Management
With this feature, you can log in and manage all of your packages and mail from one place. You can also track your shipments in real-time to always know where your items are.
Free Trial Details
They offer customers the chance to try out their services with a free 30-day trial. During the free trial, customers will have access to their current inventory and personal shopper services if desired. They will also be eligible for tracking and insurance at an additional cost if needed.
Pricing
Their pricing structure is designed to be transparent and uncomplicated, with a flat rate model that is easy for customers to comprehend. Customers can choose from several plans based on their unique requirements, including a basic plan without any monthly fees and standard, premium, and ultimate plans that offer additional features. These plans are priced between $10 to $60 per month, catering to different budgets and needs.
Pros & Cons of USA 2 Me
Pros
- Offers package consolidation, which involves combining multiple purchases into one package, which can significantly reduce shipping costs. Customers don't have to worry about paying extra fees for consolidating their packages - it's included in all plans.
- The monthly payment option lets users pay only for the packages they send or receive each month, ensuring they never overpay for shipping services.
Cons
- The current user interface of USA 2 Me may be considered outdated by some users, as it lacks modern design elements and features common in today's digital landscape. This can make it challenging for some customers to navigate and use the platform effectively, resulting in frustration and confusion.
Takeaway
GPoint Studio/Canva
With a free trial, you get to play around with all the bells and whistles of the product without putting a dent in your wallet. You can explore every nook and cranny, test the user interface, and see if the software suits your needs.
Plus, you can identify any limitations or issues with the software, giving you a better understanding of its capabilities.
If you're seeking a reliable and all-encompassing solution for securely managing your mail, Thatch has got you covered.
Our top-notch features are designed to offer you peace of mind you need regarding postal management. Our customer service team is always on hand to respond to questions or concerns. Go ahead - Start your free trial today!
